Managing dictionary entries

To open the Dictionary, click the last entry in the folder tree on the left side in the Signavio Explorer, labelled Dictionary.

Open the dictionary via the folder tree on the left of the Explorer.

Open the dictionary via the folder tree on the left of the Explorer.

Select a dictionary entry. Its full description, a list of attached documents and a list of diagrams referencing that entry will be displayed.

Display a dictionary entry.

Display a dictionary entry.

Switching the language

If there are multiple languages activated for your workspace, it is possible to switch between them by clicking on the language symbol:

Switch the language from German to English

Switch the language from English to German

Dictionary entries that are not available in the language currently set will be displayed in their default language and marked with a country flag.

Creating new dictionary entries

Hint

To add, delete or publish a dictionary entry, you need the corresponding access rights. Workspace administrators can grant users publish, write or delete rights for the Dictionary. Please contact an administrator and ask them for the corresponding rights if you cannot access the option you need. As an administrator, you also have to grant yourself publishing rights if necessary because they are not activated by default. You can learn how to grant dictionary access rights in the chapter Managing access rights.

The Signavio Dictionary allows you to search, view, create, edit and delete dictionary entries.

To open the Dictionary, click the last entry in the folder tree on the left side in the Signavio Explorer, labelled Dictionary.

  • Click New Entry.
Create a new dictionary entry.

Create a new dictionary entry.

  • A dialog that allows you to create a new dictionary entry appears:
The 'create new dictionary entry' dialog

The ‘create new dictionary entry’ dialog

  • A number of possible attributes can be defined for a dictionary entry. Start with selecting a category for the entry, as the category may affect the custom attributes that can be defined for the entry.
Choose a category.

Choose a category.

Hint

You can read more about configuring dictionary categories at Defining custom categories and attributes for dictionary entries.

  • Attribute values of dictionary entries can be defined in multiple languages:
Add values that can be defined in multiple languages.

Add values that can be defined in multiple languages.

While editing, you can always switch languages - the changes you have made will be temporarily stored.

Hint

Please make sure that the title of the entry is defined in at least one language. You can link dictionary entries by their name by beginning to type the title of the entry that is supposed to be linked and choosing it from the auto-completion drop-down menu. This is useful if a dictionary entry contains other dictionary entries in its title. For example, the dictionary entry Prepare loan application for check by risk manager can reference loan application and risk manager as further entries. Readers - in especially Collaboration Hub users - can now easily navigate to these entries via the established references.

Apart from your custom attributes (like in this case the ‘type’ of an organization), it is possible do define the title, a description and a selection of attached documents in multiple languages by default. To attach documents, edit the attribute Attached documents, as described later in this chapter.

  • In the lower part of the dialog you can define attribute values that are only available in one language. This example contains a field that specifies whether the organizational unit is a partner of the company.
Some attributes are language independent.

Some attributes are language independent.

  • Click Create to save the dictionary entry.

Editing dictionary entries

Hint

Administrators can grant users the rights to publish, edit or delete dictionary entries. Please contact an administrator and ask them for the corresponding rights if you cannot access the option. As an administrator, you can learn how to grant Dictionary access rights in the chapter Managing access rights.

To open the Dictionary, click the last entry in the folder tree on the left side in the Signavio Explorer, labelled Dictionary.

Choose the dictionary entry you want to edit and click Edit:

Editing a dictionary entry
  • The edit-dialog for dictionary entries appears. The functionality resembles the functionality of the creating dictionary entries dialogue.
Edit an existing dictionary entry.

Edit an existing dictionary entry.

  • Click Save to confirm your modifications.
  • If the dictionary entry is referenced in diagrams, these links will now be refreshed.

Deleting dictionary entries

To open the Dictionary, click the last entry in the folder tree on the left side in the Signavio Explorer, labelled Dictionary.

Hint

Administrators can grant users the rights to publish, edit or delete dictionary entries. Please contact an administrator and ask them for the corresponding rights if you cannot access the option. As an administrator, you can learn how to grant dictionary access rights in the chapter Managing access rights

  1. Select the dictionary entry you want to delete
  2. Click the Delete button in the top toolbar
Delete a dictionary entry

Delete a dictionary entry

  1. The confirmation dialog informs you about the diagrams that will be affected by the deletion - if you want to continue, click Yes, if you would like to abort the deletion, click No.
Note the affected diagram(s) and confirm or abort the deletion

Note the affected diagram(s) and confirm or abort the deletion

Referencing documents

You can reference external documents for a dictionary entry while creating or editing it.

  • Open the entry or create it.
  • Scroll to the attribute Relevant documents and select Add a new document:
Reference external documents in a dictionary entry.

Reference external documents in a dictionary entry.

  • With the option below: Type in the title of the document and its URL.
  • Alternatively, you can Upload a new file/picture from your local file storage or use the team directory with Choose a file/picutre from your file storage.
  • Click Add.

Using the Dictionary’s activity feed to manage revisions

Similar to the activity feed in the Signavio Explorer, the dictionary feed allows you to manage revisions.

The revision feed opens automatically once you select a dictionary entry. When selecting a revision in the feed, you can trigger the following activities:

  • Restore with this option you restore an old revesion as current revision, which is identical to the selected one. There won’t be any revisions deleted.

  • Publishing will make this revision available in the Collaboration Hub. By default, the newest revision is automatically published upon creation.

  • Unpublishing will revoke the revision’s publication in the Collaboration Hub.

    Hint

    The buttons to publish and unpublish revisions will only be active in categories, whose Publishing Mode has been set to Manual. Under Defining custom categories and attributes for dictionary entries you find more information.

In the dictionary feed, you can manage revisions of dictionary entries.

In the dictionary feed, you can manage revisions of dictionary entries.