Uploading a documents and pictures

The Signavio Process Manager allows you to upload documents and pictures into your Signavio file storage. These files can be linked to diagrams and, when published in the Collaboration Hub, are accessible to colleagues with read access.

If the Signavio file storage is enabled for your workspace, its size and the maximum uploadable file size are displayed in the workspace configuration dialog accessable via the top drop-down menu of the Signavio Explorer in the header Setup. To configure those limits according to your requirements, please contact the Signavio Support at support@signavio.com

This chapter contains information about uploading pictures and documents to your file storage and maintaining your storage. It is also possible to

• activate or deactivate the functionality as a workspace administrator.
• create custom attributes to allow linking files via diagrams and diagram elements.
• link pictures and documents via diagrams and diagram elements.
• view pictures and documents in the Collaboration Hub.

Uploading a document or picture to the Signavio file storage

To upload a file, open the folder of your workspace you want to upload a file to. Click Import / Export, then Upload document/picture in the top drop-down menu of the Signavio Explorer.

Upload a document or picture.

A dialog appears that allows accessing your Signavio file storage:

The upload dialog

Click Choose File to search for the file you want to upload:

Select the file you want to upload.

The upload dialog of your operating system opens. Navigate to the file you want to upload and confirm your selection. Please note that there must be enough free space left in your file storage to upload the whole file. Also, make sure not to exceed the maximum file size - by default, the maximum file size is 5 MB.

After confirming your selection, the upload dialog will update immediately:

After setting the options, click upload.

In case you want to change the folder the document should be saved in, click the drop-down arrow and subsequently Choose another folder:

 

Change the folder the document will be uploaded to.

Now you can select any folder in your Signavio workspace. After selecting the new target folder, click OK:

 

Select the new target folder.

Click Save. Depending on the file size, this may take a moment. As soon as the upload is completed, the file will be displayed in the corresponding folder.

The information panel on the bottom of the Explorer allows editing the file name or adding a documentation:

Edit the document’s name.

Hint: If you try to upload a file that exceeds the maximum file size or the storage space of your workspace, following dialog will appear:

If the file quota is exhausted or the size limit for a single file is exceeded, a warning will be shown.

In those cases, you can try to upload a smaller version of the file or delete unused pictures or documents from your file storage. If this is impossible, contact your workspace administrator or Signavio, to increase your storage space.

Updating a document or picture

A file in the Signavio file storage is updated by uploading a newer version of the file. Each link to this file will then go to the updated version as well.

To update a picture or document, go to the Explorer. navigate to the file and select it. Click Import / Export, then Update picture if you selected a picture or Update document if you selected a document in the top drop-down menu of the Signavio Explorer.

Update a picture.

The upload dialog appears. Click Browse again to select the new file version and upload it as described above.

A new file version will now be created. The information panel at the bottom of the Explorer. allows viewing and reverting those versions.

Downloading pictures and documents

Of course, it is possible to download documents from you Signavio workspace.

Select the document or picture in the Explorer. Click Import / Export, then Download document in the top drop-down menu of the Signavio Explorer.

Download a document.

Hint: If you selected a picture, choose Download picture from the menu.